Last Modified: 6.21.23
Electric Boat Corporation (“EB”) is committed to complying with the California Consumer Privacy Act (“CCPA”) effective January 1, 2020 and as amended by the California Privacy Rights Act (“CPRA”) effective January 1, 2023, and with all other data privacy laws in the jurisdictions in which it has employees. This California Resident Privacy Notice applies solely to employees, consultants and applicants for employment of EB and its managed affiliates, who reside in the State of California and from whom we collect “Personal Information” as described in the CCPA.
The CCPA and CPRA define “Personal information” as information that identifies, relates to, describes, references, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household. Under the CPRA, “Personal Information” further includes “Sensitive Personal Information” such as social security number, driver’s license number, state identification card, passport number, certain financial account data, genetic data, certain biometric data, precise geolocation, racial and ethnic origin, content of consumer communications (email, mail, or text), unless the business is the intended recipient, and information collected concerning a consumer’s health, sex life, or sexual orientation.
As part of recruitment and new employee onboarding processes, EB collects and processes personal information relating to job applicants and employees. EB is committed to being transparent about how it collects and uses that data and to meeting its data protection responsibilities.
INFORMATION WE COLLECT
EB collects a range of information about you. This includes:
Legal and Contractual Information: information necessary to respond to law enforcement and governmental agency requests, comply with legal and contractual obligations, exercise legal and contractual rights; and initiate or respond to legal claims.
EB will collect the above information through several means. For example, data might be contained in application forms; resumes; writings samples; obtained from your passport, driver’s license, or other identity document; collected through in person or telephonic interviews, during the new employee onboarding process, and/or during your employment at EB.
EB may also collect personal data about you from third parties, such as former employers or references supplied by former employers. In addition, EB conducts a standard background check of applicant(s) prior to extending a job offer.
Data will be stored in a range of different places, including on your digital and paper applicant record, in HR management systems (paper and digital) and other electronic or digital systems (including email).
Some category information listed above may overlap with other categories and may be collected during the application process and/or to onboard new employees prior to their start date to comply with applicable laws.
For purposes of this notice, Personal information does not include:
As described below, personal information about you is collected, processed and stored within the context of your role as an employee of EB and for uses related to your employment with EB.
WHY WE COLLECT PERSONAL DATA
EB needs to process data to take steps prior to entering into an employment relationship with you to manage its employment relationship with employees and to comply with applicable laws. In some cases, EB will need to process data to ensure that it is complying with its legal and contractual obligations, and to establish, exercise, and defend legal and contractual rights and claims. For example, it is mandatory to check an offeree’s eligibility to work in the U.S. before commencing employment and when the U.S. Navy requires EB to obtain security clearances for employees working on certain projects involving classified information.
EB collects emergency contact information from its employees in order to contact the designated emergency contact in the event of an emergency.
EB has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows EB to manage the recruitment process, evaluate and confirm an applicant’s qualification for employment and decide to whom to offer a job. EB may also need to process data from job applicants to report to regulators or defend against legal claims.
EB may process special categories of data, such as information about veteran, disability, race/ethnic origin and gender status to monitor recruitment statistics. EB may also collect information about whether or not applicants/employees are disabled to make reasonable accommodations for applicants and employees who have a disability. EB processes such information to carry out its obligations in relation to employment.
EB also collects electronic communication information to protect Company, customer, and employee property, equipment and confidential information; monitor employee performance; and enforce the Company’s electronic communications acceptable use Policies.
PURPOSES OF THE PERSONAL INFORMATION PROCESSING
Where it is necessary, we use your Personal Information to help ensure effective personnel administration, for the following purposes:
WHO CAN ACCESS THE DATA
Your information may be shared internally for the purposes of the recruitment and onboarding process. This includes members of the Human Resources, Employment, Medical, Information Technology, Finance, Accounting, Payroll, Contracts, Procurement, Ethics, Business Services, Security, Tax, and interviewers involved in the recruitment process; Vice Presidents, directors, managers and supervisors in the business area with a vacancy where access to the data is necessary to administer designated responsibilities.
EB may share your data with former employers for the purpose of obtaining references for you, and a third-party background check provider to obtain necessary background checks prior to extending an offer of employment.
We may disclose the Personal Information described above with service providers that assist us in providing the services and goods described in this policy. These service providers include payroll processing providers, background check providers, benefits administrators, health insurance providers, travel providers and credit card issuers.
We do not sell or share personal information as defined in the CCPA or CPRA.
HOW WE PROTECT YOUR DATA
EB takes the security of your data seriously. EB has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by specific employees based upon their roles and in the proper performance of their duties.
HOW LONG DO WE KEEP DATA
EB will only keep your data for so long as they are relevant for the purposes for which they were collected or as required by law.
YOUR RIGHTS AND RESPONSIBILITIES
The CPRA provides California residents with specific rights regarding their personal information. This includes the right to access and obtain a copy of your data on request, require EB to change incorrect or incomplete data, require EB to delete or stop processing your data, and object to the processing of your data where EB is relying on its legitimate interests as the legal ground for processing.
You may contact EB at DataPrivacy@gdeb.com if you would like to exercise any of these rights or believe that EB has not complied with your data protection rights.
You are responsible for providing a copy of this Privacy Notice to your emergency contacts and beneficiaries prior to disclosing their personal information.
IF YOU DO NOT PROVIDE PERSONAL DATA
You are under no statutory or contractual obligation to provide data to EB during the recruitment process. However, if you do not provide the information, EB may not be able to process your application properly or at all. In such cases, you will not be eligible for employment with EB.
CHANGES TO THIS NOTICE
If you have questions regarding this Privacy Notice, you may contact EB at firstname.lastname@example.org or by phone at 860-433-8279.